Compliance Software Solutions

NextPage offers compliance software that tracks your ‘risky’ documents from start to finish. NextPage® also manages the document archiving and deletion processes.

Looking for an easy way to comply with document retention regulations? Today--as you are probably well aware—‘getting compliant’ with retention regulations isn’t easy. Even if your business does manage to identify the thousands of documents that need to be regulated within your company, how do you make sure that the right versions of each of those documents are stored on secure servers and that the rest of the versions are deleted every time you need them to be? Is it just a question of spending more time on compliance? The answer—if you use NextPage software—is no!

With NextPage Control and compliance software, you can actually spend more time growing your business as NextPage manages your documents from start to finish. You can also be sure that the documents that you need to be archived and regulated will be tracked from start to finish with NextPage’s Digital Thread™ service. The NextPage Control compliance software also allows you to continue using the tools that you are already familiar with such as email and your Microsoft Office applications.

So how does the NextPage Control compliance software work? Let’s say for example that you want 75% of your documents to be tracked with the NextPage Control compliance software for regulation purposes. You specify those documents that you want the software to track and the NextPage service allows you to see who created the original version of the document in question, and who is editing additional versions of the document at any time during the document creation and review processes. At any time during or after the document creation process, you can also upload any version of a specified document to a centralized store, where it will be archived and protected in the event that your business has to face legal challenges or litigation processes.

The NextPage Control compliance software also allows you to send a ‘purge’ email to your co-workers, which will let them know which versions of a specific document need to be deleted. Once your ‘purge’ email is sent, NextPage Control will send you a purge report which lets you know how many versions have been deleted, how many versions still need to be deleted and which documents have already been uploaded to the centralized store. With NextPage Control you and your employees don’t have to worry about not being prepared in the case of litigation or legal challenges; with the features and benefits of the NextPage Control software solution, you will always know that you are right on track when it comes to compliance and document retention regulations.

For more information about NextPage Control compliance software download a complimentary copy of the IDG Research Document Deletion and Destruction Study.