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Document Destruction Policy

Does your company have a document destruction policy? Perhaps your company, like other companies affected by the Sarbanes-Oxley legislation, is more worried about saving documents than about destroying them. However, the fact remains, that destroying and purging unnecessary documents can save you time and money, which you will probably agree, are two effective motivations for implementing your own document destruction policy.

Implement Your Own Document Destruction Policy with NextPage

NextPage, a document application innovator and provider, can provide you with NextPage® Control software, which not only tracks and saves specified documents, but also purges them as you and your document destruction policy permit.

How does it work?

The NextPage Control will track every document that you specify as “sensitive.” It will track your documents with a digital thread™ service technology across desktops, removable media drives, email attachments and centralized servers. Even if you send your document to an associate who doesn’t have the NextPage software, the document will still be tracked.

Once the document has reached its final version (or even beforehand) you can send out purge requests that meet the standards of your document destruction policy. These purge requests are sent via email which notifies those who need to purge a document version of where the file is located. That way, your colleagues and co-workers won’t have to waste valuable time tracking down old documents. NextPage will also let you (as a project manager) view a clear update of who has and who hasn’t purged their own versions of a document.

With the NextPage Control software, you can also retain versions of documents by simply uploading them to a centralized repository. Learn more about NextPage Control. You might be duly impressed!

Download Our Free CIO Study

This free and downloadable information is valuable--as its name implies--for CIOs and other information officers or managers. The CIO study offers information on compliance related issues. This information may be able to help your business get on the right track towards a better document archive process.

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DOES YOUR ORGANIZATION ACTIVELY ENFORCE YOUR DOCUMENT RETENTION AND DELETION POLICY?
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