nextPage® security overview

Documents provide tangible evidence of decisions and agreements. They contain crucial intellectual capital. And they make key contributions to your brand and image. As a result, your organization invests significant time and resources creating infrastructure and processes to protect critical documents, safeguard information resources and manage the associated business risks.

NextPage understands the importance of document security. We work closely with customers to make sure that the NextPage service takes full advantage of existing security-related standards, technology investments and cultural practices.

NextPage provides a document solution that leverages your existing security infrastructure—and does not force you to implement complex new document permission schemes, provide security for a new centralized repository of information or force people to adopt unnatural new processes for sharing information.

You can read more about the NextPage security principles by clicking below.

The NextPage approach to document services breaks the conventional document management paradigm of centrally storing and managing documents. Rather than checking documents in and out of a central repository, NextPage users continue storing and sharing their documents the same way they always have—based on your organization’s existing business practices and social conventions. The NextPage service weaves a Digital Thread™ through these files, allowing users to track and manage them through the entire document lifecycle—regardless of where they’re stored.

To accomplish this, NextPage hashes every file that it tracks. It can also embed a small amount of opaque metadata. Both act as the file’s DNA and, together with the NextPage system's patent-pending algorithms, allow the service to determine whether and how any two files are genetically related.

The NextPage Client Agent runs on each user’s computer. It consists of a background process and four add-ins (for Microsoft® Word, PowerPoint, Excel and Microsoft Outlook®). Together, these components perform the following functions with minimal user intervention: